1. Bookings 

A booking is only confirmed upon receipt of the non-refundable deposit and agreement to our terms and conditions. No booking contract is entered into until a deposit has been received and we have sent a written confirmation declaring your reservation. Please note we do not hold dates provisionally.

Where a deposit has been paid, your full balance payment will be due 4 weeks in advance of your check-in date. It is your responsibility to ensure that your holiday balance is paid for. If the remaining balance is not settled by the stated due date, after 3 days the booking software system will cancel the unpaid reservation and you will forfeit your non-refundable deposit and your booking will be cancelled. 

When bookings are made within 4 weeks of the arrival date, the full amount is to be paid at the time of booking. The 25% deposit proportion of the booking remains non-refundable. 

Payments can be made by bank transfer or we accept a range of credit and debit cards over the phone and online. 

It is your responsibility to check the details on your booking confirmation are correct and notify us immediately of any discrepancies. We cannot accept responsibility for any errors not corrected prior to arrival.

If a booking is made in error or the guest has booked accepting conditions that they do not adhere to,  an administration charge of £15 will be charged to cover the administration and the debit/credit card costs associated with the booking being processed. 

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2. Cancellation 

2.1 CANCELLATION BY YOU 

We understand that circumstances change and emergencies occur. If you have to cancel your holiday, please inform us immediately. We will do our best to re-let the accommodation. If we can re-let your holiday dates we will refund your balance payment (deposit remains non-refundable) with the amount we can let the accommodation for, therefore if we have had to discount the break in order to fill the vacancy, the amount returned will be your balance less any discounts or costs associated. If it is not possible to re-let the accommodation, all monies which have been paid will be forfeited. It is your responsibility to have arranged full travel insurance to ensure you are covered in the event of a cancellation. 

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Bookings canceled within 14 days of arrival are completely non-refundable.

Deposits paid are non-refundable and non-transferable. 

Non-payment of the balance by the due date will be construed as cancellation by you and our booking software will automatically cancel unpaid bookings after the balance remains unpaid for 3 days.

We strongly recommend guests take out cancellation insurance to cover their holiday. 

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2.2 CANCELLATION BY US 

The Bells Glamping reserve the right to cancel or make changes to a holiday at short notice if for unforeseeable circumstances we are unable to provide safe accommodation due to extreme conditions including weather warnings, ill health, fire, administration, rudeness towards our staff or any other extenuating circumstances. If we cancel your holiday due to our own fault, your full payment will be returned. If canceled due to circumstances beyond our control, for example national weather warnings or a national government restriction (such as Covid 19), the booking remains non-refundable we will transfer the reservation to another date at your convenience.  The Bells Glampingwill not pay you compensation.  

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We also reserve the right to cancel a stay should the booking have been made due to an administration error on the booking system- this may be an incorrect length of stay subject to our policies, incorrect price or any other error. A full refund will be given and the booking cancelled if this is the case.

The Bells Glamping Ltd cannot accept any liability or responsibility for any loss, including amongst other things consequential loss caused by cancellation and you accept that you have no further claim against The Bells Glamping 

The Bells Glamping also reserve the right to alter the yurt allocated or site locations at short notice if necessary, guests will however be informed of any major changes to the booking before arrival.  Guests will not be entitled to any compensation should a change in their booking occur. 

 

2.3 Changes by you 

After booking, if you need to make changes such as move dates this will be subject to a £20 administration fee. Changes are only possible before the balance payment due date. All changes after the balance due date will be subject to our cancellation policy. 

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3. Arrival and Departure 

In order to prepare the accommodation, we ask that you arrive after 3.30pm and leave your yurt clean and tidy by 10.30am on your departure date. 

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On checking in, our arrival times are strictly between 3.30 and 6.30pm as it is important you are personally greeted and shown how the log burners due to health and safety. Other bookings may have different times agreed, if so this will be detailed on your confirmation or in your booking contract.  Occasionally extensions to departure time can be accommodated by prior arrangement. Guests have the right to occupy the Property for the paid for holiday period only (within the meaning of Schedule 1 Paragraph 9 of the Housing Act 1988). 

 

4. Occupancy and Visitors

The property may only be occupied by the agreed number of booked guests at the time of booking. If you wish to amend the number of guests in your party, this must be agreed in writing in advance of your stay. When booking please confirm the number of guests. We reserve the right to refuse entry to the entire party if this condition is not observed. 

We monitor occupancy strictly due to fire and safety rules at the site. Under no circumstances should any guests invite further guests to join them unless you have prior written consent from The Bells Glamping. If found to be overcrowding our accommodation or more guests are staying than have been booked we reserve the right to terminate your holiday without refund and also withhold your security deposit in full.

 

Visitors

If you wish for friends or family to visit our site during your stay we require prior written agreement ahead of your stay. Guest safety and the comfort of all other guests is our priority. 

 

5. Pricing 

The prices featured on the website are not binding and The Bells Glamping reserves the right to modify these prices at any time. At the time of booking you will accept a price. The price agreed either online or over the telephone and then stated on the confirmation email is binding. If a holiday has been booked under an obvious price administration error, The Bells Glamping are not obliged to honour the booking and can cancel and refund the stay. 

 

6. Security Bond 

The Bells Glamping operates a security bond system. To us as a small business, this is an extra administration task and in most cases not necessary however due to an increased occurrence of damages, missing items, lack of respect for other guests on site and excessive cleaning we have taken the difficult decision to introduce this to our booking system.  

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Just ahead of your stay we take a pre-authorisation for £50 as a security bond from the card used to pay your balance. If all is left as it was found on departure, the pre-authorised amount is released back to your bank. Please note- unless there is a problem, this money will not physically be taken and returned. If we find this card no longer works at the point of pre-authorisation, we will contact you ahead of your stay to arrange an alternative. No guests are allowed on site without a completed bond arrangement. 

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By accepting our terms and conditions, you accept that you are responsible and liable for any breakages or damages that you cause to the accommodation or its contents. Please report these as soon as they occur. 

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Respect for Others

We reserve the right to withhold your security bond should we experience noise complaints during your stay- from either other guests or local residents. Please respect our no music policy and please keep on-site noise to a minimum whilst staying on site, for the comfort of other guests.  Should we need to act or ask you to reduce noise, your security bond will not be returned. Our sites are not a place for loud music and partying.  The Bells Glamping are entitled to ask you and the rest of the party to leave the site immediately, with no refund should we have to deal with any noise complaints, inappropriate behaviour, or any breaking of our terms and conditions. 

From the £50 security bond taken prior to your stay, we reserve the right to charge you for repair, replacement, or making good if the damage or breakage is significant. Furthermore, if the bond will not cover the damage costs, by entering into these terms you are fully aware that you remain liable for the full costs of any damage if over the amount taken in a security bond.  This security bond also allows us to charge replacement costs for missing or burnt items such as towels, bath robes and bedding.

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We reserve the right to charge for excessive cleaning at a rate of £15 per hour where accommodation has been left in an unacceptable condition or where guests have left washing up and so on.  

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Guests will be held responsible for any fire, damage or alteration to the structure caused by negligence and The Bells Glamping will pursue the guests for damages, including above and beyond the security bond. Please ensure you have full travel insurance coverage. 

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The security bond will be refunded less any deductions for breakages, damage, or any additional cleaning charge, within 7 working days of departure. You will be notified if any charges are going to be made. Please let us know of any damage before you depart. 

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A security deposit of £500 is taken for exclusive use site bookings one week ahead of the stay. 

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7. Assumption of Risks 

The Bells Glamping accept no liability for accident, loss of property or personal injury incurred on site. In the event of guest misbehaviour or other necessary cause, we reserve the right to terminate the let without any refund of letting monies or security deposits. 

The client will take responsibility, and will indemnify The Bells Glamping against, any injuries or damage whilst they are using the facilities.

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8. Guest Conduct 

Guests undertake to behave in a proper, appropriate and legal manner with due respect to the owner, the property, other guests and their property. If any guest behaves inappropriately or improperly (of which The Bells Glamping will be the final judge of on their property), or illegally, The Bells Glamping reserves the right to ask the guest and their party to leave the site before the end of the holiday. Any refund will be at the discretion of the owner.  We expect noise to be kept to a minimum out of respect for fellow guests and our neighbours. Failure to respect others will lead to a warning, and if not complied with termination of your holiday without refund and loss of security bond. 

You are responsible for informing us of any losses or damage to the property as soon as possible. Please note that you will be liable to pay us for any losses or damage to the property caused by you or a member of your party (except reasonable wear and tear) This is not limited to your security bond. You must also leave the property by the check-out time specified on your booking.

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In addition, we reserve the right to sue the guest for any loss, damage or injury caused to the Owner, the Property or to other guests and/or their property.

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9. No Smoking Policy 

The Bells Glamping perates a strict NO SMOKING POLICY inside any of our accommodation. Anyone smoking on the site is responsible for disposing of their cigarette butts in a bin and not littering the surrounding areas. Any littering from cigarette ends will be charged a clean up fee. 

 

10. No firearms, hunting equipment, fireworks or Chinese lanterns are permitted on any of our sites.

 

11. Fire Policy 

You will be issued with full safety usage guidance for the wood burning stoves and gas stoves. We ask that you read carefully and agree to operate these appliances according to instruction. Camp fires are permitted only in marked areas. 

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12. Complaints 

In the event that you have any complaint about your stay, please notify The Bells Glamping as soon as possible and they will use all reasonable endeavours to resolve the issue. In the event that you have any complaint about your stay, please notify the Owner as soon as possible but no later than 7 days after you check out. If you don’t follow this procedure there will be less opportunity for us to investigate and resolve your complaint

 

13. Force Majeure

Force majeure on the side of The Bells Glamping exists if the implementation of the agreement is entirely or partially, temporarily or permanently prevented due to circumstances which are beyond our control including: threat of war, staff strikes, blockades, fire, flood, extreme weather and other disruptions or events.

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14. Governing Law and Jurisdiction

These terms and conditions have been drafted in accordance with and are governed by English law and the courts of England and Wales have exclusive jurisdiction in relation to any and all disputes arising out of these Terms & Conditions.

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15. Authority to Sign 

The person who signs to accept the terms and conditions on the Booking Contract certifies that: 

a). he or she is authorized to agree Booking Conditions on behalf of all persons in the party. 

b). The signatory is over 18 years of age 

c). they agree to take responsibility for the party occupying the accommodation and in doing so take full responsibility

 

 

By placing a booking you agree to be bound by these terms and conditions.